Alliance Theatre
Casting and Engagement Associate (Regular/Full-time)


Department:                                  Artistic  

Reports To:                                    Producer/Casting Director and Engagement Manager

FLSA:                                                Non-exempt

Employment Status:                  Regular/Full-time

 

The Alliance Theatre is committed to equity, diversity, and inclusion in all areas of our work, including play selection, casting, marketing and public relations efforts, education programs, recruitment of staff and volunteers, and the composition of the Board of Directors.

 

The Alliance Theatre is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, class, religion, country of origin, political belief, (dis)ability, age, gender identity, sexual orientation, protected veteran status, or any factor protected by law. Members of underrepresented groups are encouraged to apply.

 

POSITION SUMMARY: 

The Casting and Engagement Associate works closely with the Producer/Casting Director and the Community Engagement Manager to ensure that all activities that intersect with Casting and Engagement initiatives are administered smoothly, produced well and communicated effectively.  By supporting all casting, artistic and engagement events in a timely and efficient manner, this position is key to the overall health of the institution.  The Associate works to ensure that the theatre is hiring the best available actors for all productions, readings, and workshops, and that all engagement and artistic activities are produced with the same level of professionalism as the work on our stages. This position works cross-functionally in both the artistic and marketing departments.

 

Work Schedule:

·       Typically Monday to Friday, 9am to 5pm, but late nights and weekends will be required as needed.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

 

Casting and Production:

·       Coordinate casting calls as directed by the Casting Director for all Alliance, Hertz, and TYA productions, as well as all readings, workshops and artistic/engagement presentations and activities.

·       Coordinate meetings and facilitate communications with production, artistic, and engagement departments as directed by Producer/Casting Director.

·       Maintain written documentation, including contact sheets, schedules, actor files, industry files, casting statistics, including use of Access and Breakdown Express databases.

·       Assist with research and development of new talent, including attending plays in the community.

·       Assistant line produce all artistic and engagement events.

·       Assist Company Manager with executing contracts and relevant paperwork for artists and production support. Ensure payments are processed accurately and efficiently.

·       Help manage Artistic budget.

 

Community Engagement:

·       Support Community Engagement Manager to develop, coordinate, and execute community partnerships and engagement events that connect with diverse audiences and support the theatre’s 12+ annual productions.

·       Provide management, administrative, project and event support for all Engagement meetings, activities, and events.

·       Assist Community Engagement Manager in evaluating objectives, expanding scope, and developing measurement criteria for existing engagement initiatives. Help develop new ideas for expanding and enriching programming.

·       Work cross-functionally with marketing, public relations, artistic, development, and education departments to determine how all engagement activities intersect with and benefit each group.

·       Ensure that events are curated and marketed effectively, including reaching new and culturally diverse audiences.

·       Document events, including capturing photos and video, written recaps, and tracking patron data.

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and Experience:

·       Bachelor’s degree in a related field (i.e., Arts Administration, Marketing, Public Relations, Journalism, English, Communications or Theatre) preferred.

·       Previous related event planning, office administration, and theatre experience is a plus.

·       Knowledge of Tessitura or similar CRM system is a major plus.

·       Knowledge of social media best practices.

 

Skills and Abilities:

·       Both patron- and artist-centric skills, where patrons and artists are nurtured and taken care of.

·       Personable, outgoing, and well-spoken, with strong written and verbal communication skills.

·       Detail-oriented and able to handle several tasks simultaneously in a fast-paced environment.

·       Strong computer skills, including familiarity with Word, Excel, Access, and PowerPoint.

·       Ability and willingness to learn and use new technology as it evolves.

·       Fluency in a second language is preferred.

 

Physical Demands/Work Environment:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

·       Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 10 pounds) is needed.

·       The noise level in the work environment is usually moderate.



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