High Museum of Art
Admin. Asst. to the High Museum Director’s Office (Regular/Full-time)


Department:                                  Director’s Office - Administration 

Reports To:                                    High Museum Director

FLSA:                                                Exempt

Employment Status:                  Regular/Full-time

 

POSITION SUMMARY: 

This position provides administrative support to the Director’s Office and is responsible for keeping the Director’s communications and itinerary organized. The position works closely with assistants in fundraising and board relations to make sure that the Director is appropriately scheduled and prepared on a daily basis.

 

Work Schedule:

·       Monday-Friday, 9am-5pm with some evenings as needed. Flexibility in availability is required.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

·       Represents the Director’s Office and the High in a friendly and professional manner.

·       Functions as the primary line of communication to the High’s Board of Directors.

·       Manages the Director’s appointment calendar.

·       Handles phone calls, including taking and prioritizing messages, directing calls as appropriate and fielding general inquiries.

·       Sorts and prioritizes incoming communication and redirects as appropriate.

·       Assists with correspondence as requested.

·       Makes travel arrangements, generates itineraries and prepares expense reports.

·       Performs other administrative duties as required.

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and Experience:

·       Bachelor’s degree and 3 years administrative assistant experience required, or a combination of relevant experience and/or education.

·       Must be proficient Mac user, especially including Keynote.

·       Highly proficient in Microsoft Office Suite, especially Outlook, Word and PowerPoint.

·       Experience with Tessitura Software a plus, but not required.

·       Maintains a high level of confidentiality.

 

Skills and Abilities:

·       Excellent verbal and interpersonal skills.

·       Excellent writing skills.

·       Communicates clearly and effectively both internally and externally; must be able to engage with a diverse array of people, including artists, donors, Museum visitors, and government and community leaders.

 

Reasoning Abilities:

·       Able to solve practical problems and prioritize in a variety of situations.

·       Ability to interpret instructions whether furnished in oral or written form.

 

Physical Demands/Work Environment:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

·       Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 10 pounds) is needed.

·       The noise level in the work environment is usually moderate.



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